Where to get volunteers from for events

Prioritize the list and start reaching out as appropriate to get the ball rolling. You can use this information to pre-screen volunteers and place them into the best roles.

At a minimum, use the pre-qualification survey, and if possible, have a phone conversation. Skype video calls are free and a great way to speak with and see prospective volunteers before you decide to give them a role. They might want to sell merchandise or do something entirely different!

Great communication is critical to building a team of effective volunteers who can help make your event successful. Frequent communication also makes them feel more involved.

It builds a relationship with them that inevitably reduces no-shows on the day of the event. Hold regularly-scheduled team meetings by phone or online using a tool like GoToMeeting or Join. Both of these tools allow screen-sharing, too.

For large teams, you can use a tool like Slack to keep everyone in the loop, and to manage tasks and projects, consider using a project management tool like Trello or Asana. You might want to assign leaders for sub-teams if your full team of volunteers is large.

For smaller teams, you might decide to set up a group chat or use a private Facebook Group for conversations. Action Item : Set up a method to hold regularly schedule meetings with volunteers and choose a tool or method for ongoing team communications.

Training is essential for every volunteer. They need to know their assigned tasks, deadlines, who to go to for help, their itinerary for the day of the event, and contingency plans. You need to make sure they have all of the tools required to do their jobs and that they know how to use those tools.

In addition, your volunteers need to understand what is expected of them in terms of your code of conduct, dress code, and so on. Train them on how to report problems and how to treat ticket buyers, vendors, VIP guests, performers, and others. Action Item : Create a training program and develop a written code of conduct and performance requirements document that volunteers will be required to follow. This is valuable information that you can use to improve your volunteer programs at future events.

You can use Google Forms or a survey tool like SurveyMonkey to create and send your survey to your volunteers. Include questions about the recruiting and training processes, how job descriptions were written, if roles matched job descriptions, and if communication was adequate. Ask volunteers what could have been done differently to improve the volunteer experience. Also, be sure to ask if volunteers were satisfied with the incentives and if they would volunteer at your future events or recommend volunteering to other people.

Follow up with a why or why not question! You also need to thank your volunteers. You can do this by email or snail mail. You could even call them individually. Our Team - Your Event. Welcome Lives can be transformed through a wide range of events taking place, so we make it our business to ensure that it is easy for people to volunteer to get involved with public events, and that our Event Volunteers get the most out of their participation.

Benefits In all cases food and refreshments will be provided at the venue for Event Volunteers. Volunteering with Friends You can volunteer with friends as long as you and your friends have completed an online application form and been accepted as Event Volunteers.

Training All Event Volunteers are invited to attend an orientation training course, which will equip you with the necessary skills to become a great Event Volunteer. Check out some of our previous events. Come and discover top dogs, curious cats and slithering snakes…. Events Volunteers were delighted to play our part in making Santa's….

Dublin Fun Fest is coming to Smithfield Plaza, a family friendly…. The races are run on at these two sites for the months of February…. This event took place at the Plaza at Council Offices, Grove…. After an absence of six years when Prince last performed in Malahide,…. This event takes place Main Street, Swords and marks the th…. This was the Finals Day at Morton Stadium and the highlight of….

We are delighted to be part of the events for Swords OktoberFest…. Send a reminder several days before with the date and time of the event. Specify logistical information so that volunteers feel prepared. We recommend including the following information:.

You may also want to attach brief yet insightful literature about your cause so that volunteers are engaged before they even arrive. A check-in system at each event will help you keep track of volunteer attendance. A well-organized event will minimize stress on volunteers at events , ensuring that they have a positive experience.

Bolster your recruitment efforts with better volunteer engagement. Now that you know how to get volunteers for an event , you can set yourself up for success for the next event. Wrap up each event by gathering your volunteers to thank them for their hard work. Talk about everything you were able to accomplish as a team, and how valuable their volunteer efforts were. Follow up with a sincere thank-you email. Your organization relies on the benevolent efforts of your event volunteers.

We hope that these 8 strategies will help get all the helping hands you need to make your next event a success. Join thousands of Volunteer Management Pros in getting exclusive resources to help you save time and make the biggest impact. Learn More. Volunteer Management. Volunteer Engagement. Volunteer Communication. Volunteer Reporting. About Us. How to Get Volunteers for an Event in 8 Steps. They Were Asked You may be surprised how willing community members are to help out if you just ask.

How to Recruit Volunteers for an Event 1. Click here to get involved! You can create a calendar page so your supporters can get excited for the season ahead.

Spotlight a particularly exciting event on your homepage. Link to your event page directly rather than your homepage when you feature volunteer opportunities in social media and marketing materials. This way, volunteers are only a few clicks away from signing up! Reach Out to Businesses in Your Community More companies are incorporating volunteerism programs into their business model.

Purpose or Need: What is the purpose of the event? What will your efforts accomplish? Solution: How will their collective efforts help?